Resume

Lisa Maloney

lmaloney@mit.edu

http://www.linkedin.com/in/lisamariemaloney

https://lisamaloneyphotography.com/

https://www.instagram.com/lisamaloney_images/

Experience

Sr. Administrative Assistant, MIT, Sloan, Initiative for Health Systems Innovation (HSI), June 2017 – present

Work closely with and directly support the HSI team – scheduling, communication, meeting arrangements, business documents, and correspondence

Coordinate meetings with development of HSI’s advisory boards (executives, donors/sponsors, and MIT faculty)

Responsible for routine and ongoing financial administration of HSI and associated accounts

Coordinate high-profile board meetings, conferences, seminars, and workshops

Design brochures

Maintain website and marketing materials (print and web)

Manage and support faculty, travel logistics, coordinate recruitment

Maintain HSI (WordPress) site http://hsi.mit.edu/

Administrative Assistant II, MIT, Biology Department, May 2016 – June 2017

Responsible for RFPs and requisitions

Database maintenance

Event planning (including a 10-week workshop)

Design postcards and brochures

Office Wrangler, BioBright, Oct 2015 – May 2016 (Startup)

Create marketing material (InDesign and Illustrator)

Work with the team to design packaging material

Research biotech companies

Create presence on social media (Twitter, Facebook)

Research and recruit candidates – UI/UX designers and videographers

Set up and participate in interviews

Database maintenance

Research Associate, MIT, ILP, Nov 2014 – Dec 2015

Maintain the MIT STEX (Startup Exchange) website – editing, researching, startup information

Assist with upload of content for Startups (video/text)

Engage Startups to participate in workshops and opportunities

Create PowerPoint slides

Collect information and create agendas for workshops

Point of contact between Startups and the Liaison Officers

Registrar’s Assistant / Department Coordinator, RISD, Providence, RI, 2012 – 2014

Redesign school’s course catalog in InDesign (converted from WordPerfect)

Assist students and staff on school policies

Schedule classrooms

Set up courses and update course descriptions

Maintain WordPress site

Maintain social media (Facebook and Twitter)

Maintain database

Coordinate and monitor departmental expenses

Serve as initial point of contact for all departmental internal and external relations

Mobilize connections in the local artist community to book department talk concerning – Life after RISD – Working Artists in Providence

Create a document, for students in the department, with over 100 listings of local businesses, contacts, artists, supply stores, and descriptions of neighborhoods

Desktop Publisher, Fidelity Investments, Smithfield, RI

Create and update quarterly marketing material – presentations, newsletters, fact sheets

Utilize Salesforce to complete projects

Manage posting of marketing material for the team

Utilize Excel spreadsheets to populate the data in the marketing material

Primary project management role in the implementation of new software

Coordinate with outside vendors for production and delivery of marketing collateral

Facilitate the compliance and legal review

Train new employees

Volunteer Coordinator, Girls Rock! Rhode Island, Providence, RI (Non-Profit)

Solicit donations from local businesses

Recruit, train and manage a volunteer coordinator team

Coordinate 100+ volunteers for various event

Research and schedule performances local musicians

Social media marketing

Mobilized connections to recruit musical groups for camp

Drum Instructor

Teacher Education Coordinator, Brown University, Providence, RI

Database maintenance

Coordinate student activities for both graduate and undergraduate programs

Responsible for the coordination of the teacher recruitment process -post positions, schedule interviews, travel, hotel, meals and respond to inquiries

Material preparation for various events and programs

Administrative Specialist, South Kingstown School Department, Wakefield, RI

Primary administrative and project support for the Assistant Superintendent of Schools

Database management

Coordinate student teacher placement in grades K-12

Manage textbooks program for non-public school students

Design booklets and newsletters

Coordinate material and time tables with outside printers

Responsible for RFPs and requisitions

Research and book locations and speakers for conferences and workshops

Coordinate Kindergarten registration

Freelance Graphic Designer – print and web

Substitute Teacher, South Kingstown School Department, Wakefield, RI

K-12 including Art and Special Education

Education

University of Rhode Island, BA, studio art, cum laude

Rhode Island School of Design, CE, advertising and marketing

Bryant College, business writing, project and people management

Recommendations

Sheri Brodeur – Director of Corporate Relations, MIT, ILP

“Lisa worked with us to build a new program at the Industrial Liaison Program at MIT – ‘The MIT Startup Exchange’. She played a critical role in this new effort by ensuring we had a complete and curated list of MIT startups in our new database and helping us establish a series of workshops that took significant effort to organize. Lisa prepared communication materials for these workshops and reached out to both presenters and attendees to make sure these events were successful. Lisa did an excellent job while at MIT and was always punctual, professional and helpful as we built a new team. We were very sorry to see her leave to pursue a new position.”

Hilary Jones – Executive Director at Girls Rock! Rhode Island

“Lisa has an unwavering commitment to getting the job done. As a volunteer-run non-profit, her position is one of the most important we have, and her hard work keeps us moving forward. She manages a roster of 100+ volunteers, and does it efficiently. Lisa is a true self-starter while also being motivated AND fun!”